Our client, a US MNC (global developer, manufacturer and supplier of printing solutions and products, including laser, inkjet, and dot matrix printers and associated supplies for the office and home markets) is seeking to fill the position Executive Assistant.
Interested candidates can email resumes to
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Executive Assistant
You will support the General Manager and the HR Director. As a Executive Assistant, you will use your initiative to maintain a smoothly run and co-ordinated office, handling a variety of tasks in a quick and efficient manner, thereby enabling the General Managers to concentrate on the core aspects of their work.
The Job:
Provide confidential secretarial support
· In this role, you will use your initiative to maintain a smoothly run and co-ordinated office, handling a variety of tasks in a quick and efficient manner, thereby enabling the management to concentrate on the core aspects of their work.
· Able to demonstrate a high level of accuracy and confidentiality under varying circumstances, in all aspects of work.
· Effective management of a wide range of correspondence and administration, covering both internal and external communication at all levels
· Coordination of both the GM and HR Director calendar and meetings schedule.
· Keep their offices in clean and neat condition.
Meetings
· Coordination of Departmental meetings and minutes
. Incoming faxes and mails
· Incoming faxes and mails Sort incoming faxes via email from general fax line and forward to the respective dept
· Collecting of GM and HR Director incoming mails from mail-room and sorting them.
Travel arrangements
· Making of travel arrangements for employees in the depts.
· Make travel and hotel arrangements whenever necessary for visitors
· Negotiate with travel agents and hotels for special rate
Printing of business cards
Receive guests
· Take initiative to receive GM and HR Director’s guests properly and provide refreshments, if necessary .
Key Challenges
· A large number of requests / tasks are handled to tight deadlines. Appropriate levels of behaviour must be maintained at all times in a constantly busy environment.
· Needs to be able to liaise with all levels of personnel inside/outside the organization and to deal simultaneously with several tasks diplomatically and effectively/efficiently.
Other duties
· Participates as needed in special department projects.
· Other duties may be assigned to meet business needs.
The Requirements:
. GCE O level and with Private Secretary Certificate
. A minimum of 3-4 years’ experience at senior secretarial support level is essential and the ability to maintain confidentiality at all times is key.
. The ability to understand the business and its structure, processes and procedures are critical to this role.
. Good working attitude.
. Excellent phone etiquette
. Well-developed interpersonal and excellent communication skills
. Working proactively and flexibly, with a customer focused approach
. Able to manage several tasks simultaneously
. Good planning and organizational skills
. Expedience in office management capacity.
. Able to work with initiative and minimum supervision.
. A team player, tactful and diplomatic whilst being strong, with the flexibility and initiative to adapt to the changing requirements of the job.
The Job:
Provide confidential secretarial support
· In this role, you will use your initiative to maintain a smoothly run and co-ordinated office, handling a variety of tasks in a quick and efficient manner, thereby enabling the management to concentrate on the core aspects of their work.
· Able to demonstrate a high level of accuracy and confidentiality under varying circumstances, in all aspects of work.
· Effective management of a wide range of correspondence and administration, covering both internal and external communication at all levels
· Coordination of both the GM and HR Director calendar and meetings schedule.
· Keep their offices in clean and neat condition.
Meetings
· Coordination of Departmental meetings and minutes
. Incoming faxes and mails
· Incoming faxes and mails Sort incoming faxes via email from general fax line and forward to the respective dept
· Collecting of GM and HR Director incoming mails from mail-room and sorting them.
Travel arrangements
· Making of travel arrangements for employees in the depts.
· Make travel and hotel arrangements whenever necessary for visitors
· Negotiate with travel agents and hotels for special rate
Printing of business cards
Receive guests
· Take initiative to receive GM and HR Director’s guests properly and provide refreshments, if necessary .
Key Challenges
· A large number of requests / tasks are handled to tight deadlines. Appropriate levels of behaviour must be maintained at all times in a constantly busy environment.
· Needs to be able to liaise with all levels of personnel inside/outside the organization and to deal simultaneously with several tasks diplomatically and effectively/efficiently.
Other duties
· Participates as needed in special department projects.
· Other duties may be assigned to meet business needs.
The Requirements:
. GCE O level and with Private Secretary Certificate
. A minimum of 3-4 years’ experience at senior secretarial support level is essential and the ability to maintain confidentiality at all times is key.
. The ability to understand the business and its structure, processes and procedures are critical to this role.
. Good working attitude.
. Excellent phone etiquette
. Well-developed interpersonal and excellent communication skills
. Working proactively and flexibly, with a customer focused approach
. Able to manage several tasks simultaneously
. Good planning and organizational skills
. Expedience in office management capacity.
. Able to work with initiative and minimum supervision.
. A team player, tactful and diplomatic whilst being strong, with the flexibility and initiative to adapt to the changing requirements of the job.
Salary: up to $3500
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